Legal Assistant vs Legal Secretary: Decoding the Core Differences
The Respective Roles
The roles of legal assistant and legal secretary are sometimes used interchangeably, which can be confusing even for those within the legal profession. Of course, with job titles and responsibilities evolving within the legal sector, the difference in legal terms is not always clear. It is important to recognise, however, that there are distinct duties and responsibilities associated with each role.
While both legal assistants and legal secretaries may produce legal documents, legal assistants have a more in-depth role that requires special training and relevant qualifications. Legal secretaries are often responsible for the whole office or department’s documentation and can even oversee other secretaries and administrative staff, whereas legal assistants are likely to focus solely on the specialist work associated with one specific case. For this reason, further training to become a paralegal is essential for legal assistants who wish to progress within their careers .
Employees in legal assistant positions are also likely to deal with clients and witnesses throughout a case. Their responsibility to engage and build positive working relationships with these individuals can mean longer hours than those undertaken by legal secretaries, particularly if meetings with clients and witnesses take place after office hours.
Because legal assistants have a more involved role in terms of specialist duties, they are required to have a comprehensive understanding of the litigation process and wider legal practices. Legal assistants are called upon to provide support that is more analytical and consultative than that of legal secretaries – the latter may be responsible for practical duties such as managing filing systems or overseeing invoicing procedures.
Both legal assistant and legal secretary roles are essential for maintaining a smooth office environment and high standards of organisation, performance and service within any legal or law enforcement department.